Student records that stay complete and easy to find
A student's identity, contact details, enrollments, attendance, payments, guardians and notes live on one profile page, so nobody has to open five files to answer one question.
What you get
- Identity, contact details, demographics and pronouns
- Automatic student numbers, unique to your school
- Categorized internal notes with an administrators-only option
- Last 4 digits of the SSN, visible only to owners, admins and staff
- Archive students instead of deleting them
- Search by name, number, email or phone
One profile, six tabs
Open a student and find an overview, enrollments, attendance, payments, guardians and contacts, and notes. Each tab shows only what belongs there, and what you see depends on your role.
Restricted details stay restricted
Only the last 4 digits of a Social Security number can be stored, in a separate area that instructors cannot read. Changes to those digits are recorded without the digits themselves, so they never appear in the change history.
Nothing disappears by accident
Archiving removes a student from the active list without erasing their history. Archived students also stop counting toward your plan's student limit.
Common questions
Who can see a student's SSN digits?
Owners, admins and staff. Instructors cannot.
Can I delete a student?
Students are archived, not deleted, so enrollment and payment history is kept.
Related features
- Guardians and emergency contactsStore as many guardians and emergency contacts as each student needs, in call order, with pickup permission. Keep families reachable when it matters.
- Attendance trackingRecord present, late, absent or excused for every class day, with optional hours. See attendance rates and total hours for each enrollment instantly.
- Tuition and paymentsTrack charges, installment plans, payments, refunds and receipts for every student. Balances and overdue amounts are worked out for you. Export to CSV.